Submit Your Samples Online

You’ve heard about sample submission.  You’ve heard about how easy the process is and how quickly your samples will make it out to the lab once logged into the system. But do you understand how easy the process is to setup online submission?  There are a few steps you must take prior to submitting your sample.

Use the tips below to help get ready for your online submissions!

Equipment Information

Have we tested this piece of equipment before?  If not, does the equipment component exist under your account already?  If we haven’t tested it before and the equipment does not already exist, then just click on the “Equipment Management” tab in HORIZON® and click on “Add Equipment”.

For equipment that already exists under your account but needs updates such as component manufacturer/model or lubricant information – click on your “Equipment Management” tab and then click on “Edit Equipment”.  This will allow you to edit any piece of equipment under your account.

Do you know the difference between component time and lube time?  The component time is the total number of miles or hours on your equipment.  The lube time is the amount of miles or hours since you last changed the fluid.

Kit Information

Remember, coolants, oils, and diesel fuels have their own kits tied to their specific testing.  If the correct kit isn’t used during the online submission process, the sample will be placed in a hold status until a bar code from a correct kit is used. For example, when you are submitting a sample for your coolant component but use an oil testing kit – that sample won’t be able to be processed when it arrives at the lab.

Account Information

If you have access to multiple accounts online, it is important to make sure the account on your paperwork matches the account your equipment is registered under.  You can find the first part of your account number on your paperwork.

Once you have gone through the checklist above, you and your sample are ready for the online sample submission process! To learn more about online sample submission, contact us at custserv@eoilreports.com.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

Published January 20, 2017

Why We Love What We Do

It’s Valentine’s Day and we can’t stop thinking about why we love what we do. Every day, our team works to improve your maintenance program, saving you time and money. We are truly dedicated to your success. Don’t take my word for it! Find out why our team members love to help our customers.

 

Happy Valentine’s Day!

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

Published February 14, 2017

Extend Drains with Management Reports

Management reports matter. A POLARIS Laboratories® Technical Business Consultant (TBC) used his knowledge on customized reports to help a major oil company’s customer, VCNA Prairie Material, extend its drain intervals. The goal was to determine the optimum service interval for VCNA Prairie Material’s ready-mix fleet of trucks. These efforts exemplify the idea, “It’s not just data, it’s what we (you) do with it!”

Seven Steps to Managing an Effective Fluid Analysis Program

Managing your fluid analysis program is simple. At least it should be. If you struggle to ensure your fluid analysis program meets your maintenance goals, check out these seven steps. I guarantee, it will make a world of a difference.

Set attainable program goals
Take a moment to set your goals. Then, review your current maintenance practices and strategies to determine if they will help you accomplish your goals.

 Identify the resources you need to sufficiently run the program
Resources play an important role in program success. Another factor is the size of your program. This will impact the personnel and resources needed to reach your goals.

Build the appropriate equipment lists
Equipment list information should be sent to your laboratory before samples are submitted for processing.

Determine sampling intervals
Although an equipment manufacturer’s recommendations provide a good starting point for developing preventive maintenance practices, sampling intervals should be based on various factors.

Take an active role in minimizing sample turnaround time
Don’t compromise the value of your fluid analysis results and the laboratory’s maintenance recommendations with unnecessary delays in turnaround time.

Report key results to management
When reviewing your most critical information, consider what management needs to know most – and share the results with them. The size of your operation and your goals and resources will dictate the best and most efficient metrics to share with management.

Select a laboratory that will help you every step of the way
To realize the true value that an effective fluid analysis program can have on your overall business performance, you need to select the right partner.

To learn more, read this article about what makes a successful fluid analysis program or contact us a custservice@eoilreports.com.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

Published February 7, 2017