Measuring Success

measuring-success-through-program-compliance

The success of a fluid analysis program is usually measured by the amount of money or number of assets saved. However, program success can also be measured through an organization’s compliance.

A global lubricant manufacturer partnered with POLARIS Laboratories® to provide oil analysis to their customers with the goal of ensuring product quality. Determined to prove their commitment to their customer’s success, the manufacturer hired business consultants to help showcase the value of their product and extend drain intervals using oil analysis. Providing this free service helped the company build long-term relationships with their customers based on mutual trust.

Read the Full Case Study

 

Shipping Samples: How to Avoid Leaking Bottles

leaking-samples

Are you seeing dark spots on your scanned sample paperwork? Was your sample not run because there was not enough fluid? These are both signs your sample may have leaked in transit. Lucky for you, there are a few simple actions you can take to both prevent samples from leaking and improve your testing experience.

The following questions can help you determine the cause of your sample leaks and help you make improvements.

Are you checking to see if your bottle cap is secure before sending?
When samples are filled with a hot fluid and the lid is secured, the bottle will expand from the heat. Once it has cooled, your cap may no longer be tightly secure. Before you place your sample in the mailer, check to see if each lid is tightly closed. This will help prevent both damaged paperwork and fluid loss.

Are you submitting your samples online via HORIZON®?
If you are using a paper copy of the sample submission form to submit your sample, a leaky bottle can spill on the paper, resulting in hard to read paperwork and processing errors. Using online or mobile sample submission can help you avoid this issue and ensure your sample information is readable by the POLARIS Laboratories® team.

Are you only submitting paper forms?
If you choose to submit your samples with a paper form, instead of HORIZON, it is especially important your bottles are cool and caps are secure. This can protect your paperwork from a leak, ensuring your samples are processed efficiently and accurately. When submitting the paper form, be sure to take advantage of the pocket on the outside of the envelope mailer.

Are you properly packing your paperwork?
The most effective way of avoiding a sample leak is by taking the time to properly pack your samples for transit. Be sure to place your paperwork in the pocket on the outside of your envelope mailer. This will help ensure your paperwork is safe and dry should the sample leak. Double check your work and make sure you are carefully writing all information.

Are you unable to read scanned sample paperwork? Seeing spots?
If you are seeing dark spots on your scanned sample paperwork, your sample is most likely leaking in transit. Check with your maintenance team to verify everyone is following proper procedure when shipping samples. This includes: allowing samples to cool and double checking all sample bottle lids are tightly secured. Submitting samples online or storing your paperwork away from the sample, when placed in the mailer, can also help you prevent damaged paperwork and delayed results.

For more information on sample submission, check out my recent blog post on the Dos and Don’ts of Sample Submission.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

Engine Specific Test Packages: Basic vs. Advanced

engine-specific-test-packages-basic-vs-advanced

When starting your oil analysis program, deciding which test package to use for your engine can be intimidating. You have to make an important decision between testing the condition of your oil vs. the life of your oil.

Maintenance professionals concerned with the condition of their oil usually go with a basic package that includes the testing required for analysts to detect basic equipment wear and lubricant contamination. The package includes:

  • Elemental Metals Analysis (24 by ICP)
  • Fuel Dilution % (Diesel/Gasoline Only)
  • Water by Crackle (estimate)
  • Fuel Soot % (Diesel/Gasoline Only)
  • Viscosity at 40 degrees or 100 degrees Celsius

In contrast, the advanced package is usually chosen by experienced maintenance professionals who are concerned with extending their drain. The package includes the testing required for our analysts to detect basic equipment wear, lubricant contamination and lubricant life:

  • Elemental Metals Analysis (24 by ICP)
  • Fuel Dilution % (Diesel/Gasoline Only)
  • Water by Crackle (estimate)
  • Fuel Soot % (Diesel/Gasoline Only)
  • Viscosity at 40 degree or 100 degrees Celsius
  • Oxidation
  • Base Number
  • Nitration

The three additional tests performed in advanced packages are used to determine the maximum drain interval. Maintenance teams often have these tests performed because of the high cost of savings that comes with extended drains.

The first test, oxidation, measures the breakdown of a lubricant due to age and operating conditions. It prevents additives from performing properly, promotes the formation of acids and increases viscosity.

Testing for nitration indicates excessive “blow-by” from cylinder walls and/or compression rings. It also indicates the presence of nitric acid, which speeds up oxidation. Nitration is primarily a problem in natural gas engines.

The base number test measures a lubricant’s alkaline reserve or ability to neutralize acid. As the base number depletes, the lubricant’s ability to effectively neutralize acids is diminished. A base number of at least 25% of the new oil’s value is recommended to protect engine parts.

In addition, the advanced package can be tailored to fit the needs of the program, whether the team is more focused on preventive or predictive maintenance.

If you have any questions about which test package best fits your program needs, please feel free to contact our team at getstarted@polarislabs.com.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

New Equipment Needs Oil Analysis Protection

sample-submission

An industrial building service company makes sure to regularly test the oil in all of their heavy-duty trucks, including new trucks. Their maintenance staff knows all equipment experiences a period of break-in wear, and removing those particles can extend component life.

However, the first sample results from a 2015 model engine showed 255 ppm of aluminum and 198 ppm of iron. These metals are typical for early life-cycle engine break-in, but our data analyst found those quantities excessive and recommended a maintenance investigation.

Read the Full Case Study

How Clean Do Sample Bottles Need to Be?

There are a wide range of opinions regarding how clean an oil analysis sample bottle needs to be. While it is a fact that most oil testing equipment is sensitive enough to detect the difference between using ISO “Clean” (100 particles greater than 10 microns per milliliter), “Superclean” (10 particles), and “Ultraclean” (1 particle) bottles, the only reason to use a more expensive Superclean or Ultraclean bottle would be if the additional particles would change the maintenance recommendations.

Instead of focusing on the tests and ISO charts, efforts should be put towards figuring out the cleanliness target for each piece of equipment. Any level of cleanliness is attainable, but the particle cleanliness level should be balanced with the maintenance cost of sustaining that cleanliness. Keeping the inside of equipment clean is a long-term investment, and it’s up to you to determine where the right place to invest is.

For example, a hydraulic system sitting in a clean room with light use could easily achieve a 16/14/10 ISO cleanliness rating. Investing time and money to test the oil and then filter the sump as needed could yield significant equipment life extension. In this case, an ISO Superclean bottle might be appropriate to use because an additional 100 particles/milliliter using a “Clean” bottle has the potential to trigger an unnecessary service event.

Alternately, it would take a comparable fortune to maintain a 16/14/10 rating if that same hydraulic system was in a room surrounded by rock crushers. It would be a challenge not to contaminate a -Superclean sample jar simply by opening it in that dusty of a room. In this instance, a Clean sample bottle may be a more appropriate choice depending on your needs for equipment uptime, expected lifecycle, and maintenance costs. If samples need to be collected in locations with high environmental contamination, you might consider an alternative solution, such as relocating the sample point outside the dusty environment.

Some oil analysis users even consider using Ultraclean jars on occasion. While these yield some impressively consistent, valuable results, the need for this level of bottle cleanliness is simply beyond even high-performing maintenance programs. Outside of a research application, few would realize a benefit due to the difficulty in preventing particulate contamination when collecting samples. Aside from being exorbitantly expensive, they are frequently made of glass which can be a hazard.

It’s important to collect oil samples in a clean container, but using Superclean and Ultraclean containers may raise expenses without seeing much gain. The average maintenance program will see the most benefit from using ISO Clean jars if they are running particulate and cleanliness testing based on experience, but if you have questions about the containers you are using contact service@polarislabs.com to help you find the best solution for your program.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

Realizing Your Return on Investment, One Step at a Time

realizing-your-roi

Whether your goal is to save money on equipment repairs or eliminate any excessive downtime, fluid analysis is an incredible diagnostic tool for enhancing maintenance programs. Used correctly, it can result in increased productivity, reduced maintenance costs and a serious boost in profits.

With the right combination of expert input and high level software, maximizing the Return On Investment (ROI) of your fluid analysis program is simple. If you’re ready to take action to discover your ROI, follow these ten simple steps.

  1. Set goals you can reach. If you’re not sure what your goals should be, our team at POLARIS Laboratories® can help you set manageable targets for your business.
  2. Designate a program champion. In addition to an experienced, well-trained team of maintenance professionals, a program champion can serve in a leadership role. Under their guidance, your program is sure to stay on track.
  3. Decide what to test. Make sure your test package reflects your maintenance needs. Whether you’re looking to extend drains or reduce downtime, your tests should reflect those predetermined goals.
  4. Establish a sampling frequency. There is no one-size-fits-all answer when it comes to sampling frequencies. When deciding your sampling frequency, be sure to take into account the recommendations of the original equipment manufacturer, the equipment’s environment as well as well as the timing of the sample.
  5. Have a complete view of your equipment. The more you know about your equipment, the more information you can supply. This information is critical as data analysts work to provide in-depth comments and recommendations.
  6. Take action to minimize your sample turnaround time. Pre-logging your sample information online, providing clear instructions and tightly closing all sample lids are all good ways to help ensure a fast turnaround time.
  7. Once you receive your reports, take action! Receiving the reports is not enough, you must review the data analyst’s recommendations and take action to address critical reports. This could mean anything from ordering more testing, re-sampling, monitoring a unit or taking immediate action.
  8. Organize your data. Use a data management system to run reports and identify trends within your data.
  9. Continue monitoring your fluid analysis system. Make sure you’re taking appropriate action and providing feedback to the laboratory on actions taken.
  10. Choose the right laboratory. Choose an accredited laboratory that fits your program needs.

Keeping clear, detailed accounts of your management reports and your actions taken will not only help you realize the ROI of fluid analysis but also help you show others the value of your program.

For more information on maximizing the ROI from your fluid analysis program, download this technical bulletin.

 Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you.

We’ve Crunched the Oil Analysis Numbers for You

Many companies using oil analysis know how it benefits their maintenance program, but few take the time to quantify the impact, let alone count the savings. When the time comes to justify expanding an oil analysis program, there’s little hard data to show management. This problem is common enough that we wanted to give our customers the ammunition they needed.

We asked 600 oil analysis users about their actions and how it affected their equipment, and the results were telling:

A Bigger Impact:
 96% of oil analysis users saved time submitting sample info online
 84% fewer unexpected breakdowns

More Uptime:
•  
34% doubled their drain interval
 90% believe equipment is more productive over its lifetime

Visible Savings:
•  
63% set and adjust preventive maintenance using management reports
 87% are more confident in equipment reliability using oil analysis

What numbers do you need to prove oil analysis works? Download the 2015 Benchmark Study or one of our case studies to back up your claim with numbers.

Proven Impact. Proven Uptime. Proven Savings.
Let us prove it to you. 

Responding to Severity Reports

responding-to-severity-reports

No equipment is safe from the wear and tear that comes from operating in the harsh conditions of a mining site. The challenging environment, along with the extreme load variations and the high costs involved in equipment replacement, makes avoiding catastrophic failure exceedingly important.

Many mining companies turn towards fluid analysis as a means of avoiding the high replacement costs associated with these extreme conditions. In fact, routine testing helps maintenance professionals identify problems in their equipment before full scale failures occur. Utilizing fluid analysis allows managers to take control of their reliability programs.

Read the Full Case Study

 

Tracking Sources of Contamination

tracking-sources-of-contamination

It’s no secret contamination has a negative impact on machinery. The trouble is, potential sources of contamination can be found in a number of common locations. The key is knowing how to track down the source and drive action to limit the impact it has on equipment.

A leading manufacturer of engines, filtration, and power generation products, established diesel fuel quality, oil drains, engine oil, hydraulic and transmission, engine failure and cooling systems were hot button topics for their company as well as their customers. After identifying these pain points, they determined contamination was an issue they wanted to actively help their customers address and alleviate.

Read the Full Case Study

 

Optimizing Program Management

The backbone of every oil analysis program is the efficiency of the program’s management system. Managing equipment in an organized manner is a vital step towards saving time, reducing errors and accurately tracking the return on investment (ROI).

A leading company in the oil and fuel industry uses POLARIS Laboratories® program management software, HORIZON®, as the centerpiece of their maintenance management system. Focused on improving their program organization, they found that using this system helped increase their overall productivity

Read the Full Case Study